Add a flight by flight number
Flights are the part of an itinerary most likely to be retyped wrong, and the part where a transposed digit is most expensive. The flight lookup takes the two things you actually know — the flight number and the date it departs — and fills in the rest from the airline schedule.
Adding the flight
- Open the trip and scroll to Itinerary.
- Press + Add segment.
- Leave Type set to Flight. The lookup box only appears for flights.
- Enter the Flight number (for example
IB6842) and the Departure date. Spacing and case do not matter. - Press Autofill, or press Enter in the flight number field.
- Check the form, fill in what only you know, and press Add segment.
The date is the date of departure in the departure city, not the date the traveller arrives. An overnight flight is filed under the day it leaves.
What autofill puts in the form
| Field | Filled from the schedule |
|---|---|
| Title | Airline, flight number and route, e.g. Iberia IB6842 · MAD → LHR |
| Starts (local time) | Scheduled departure, in departure local time |
| Ends (local time) | Scheduled arrival, in arrival local time |
| Timezone | Departure timezone |
| Ends in (timezone) | Arrival timezone, only when it differs from departure |
| Location | Departure city or airport |
| Provider | Operating airline |
The departure terminal, when the schedule reports one, is shown in the line of text beside the Autofill button.
Nothing is saved by the lookup itself. It fills the form and stops there; the segment exists only after you press Add segment.
What it will not do
It will not supply a Confirmation code. Locators are never guessed or inferred — type the one printed on the booking, or leave the field empty.
It will not always find a flight. If the schedule has no match you get "No schedule found for that flight and date — fill the form manually", and the form is left exactly as it was. Charters, codeshares filed under the marketing carrier, and dates far in the future are the usual misses.
It will flag its own gaps. If the provider returned no departure timezone, or no scheduled arrival time, that is written out beside the button as a warning before you save. Read it: a missing timezone is the one thing worth fixing by hand, because every message for that traveller is scheduled against it. See Timezones and the traveller's clock.
Finishing the segment by hand
Four things are worth adding before you save:
- Confirmation code — the traveller can ask the concierge for it at the desk.
- Notes — anything the schedule cannot know: baggage allowance, a tight connection, where to meet.
- Applies to — on a trip with more than one traveller, tick only the people on this flight. Leave every box clear and the flight belongs to everyone. See Per-traveller segment assignment.
- Ends in (timezone) — autofill sets this when the schedule reports both zones. If it is empty on a flight that plainly crosses zones, set it.
When to use import instead
For a booking you already have as a PDF, the import route is faster than typing a flight number for each leg: it reads every segment in the file at once, including the locator and the passenger names. See Import booking PDFs and review before saving.
Use the flight lookup for the flights you are told about rather than sent: the leg a client booked themselves, a rebooking after a cancellation, the positioning flight nobody has a document for yet.